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Event Planning Checklist
- Classroom Style: Rectangular tables and chairs facing one direction
- Conference Style: One large table with chairs around perimeter
- Rounds: 90" round tables with chairs around perimeter
- U-Shape: Tables formed in a U-Shape with an opening at one end
- Theater Style: Chairs in a line or semi-circle facing in one direction
To make every aspect of your function as worry free as possible, please provide us with the following information.
Number of Guests attending::
Schedule of Events::
Choice of Room Set-up::
Please inform us of Head Tables, Display Tables, Registration and any special needs.
Audio Visual Requirements:
Title of the Event:
Menu Selections:
Banners & Signs:
Conference Materials:
Hotel Accommodations:
Billing Instructions:
The appropriate space will be set aside based on this number. Please keep us informed of changes in this number. Space will not be guaranteed if the number grows substantially.
To help keep your event flowing smoothly please provide the schedule of events.
Example: start, breaks, meals, breakouts and end times. Any changes to this schedule would have to be approved by the Sales Department.
The following choices are available
See the attached list for availability and pricing.
All events are posted on our reader board in the main lobby to direct your guests to the location of your event. Please inform us how you would like your group to be listed.
Please refer to our Banquet Menus. Custom menu planning is available. Guarantees for all Meals & Breaks are due three days prior to the event.
Please let your Sales Representative know and our staff will be happy to hang them.
Please advise us if any materials are to be shipped to us in advance of event.
Please indicate special needs for instructors and/or attendees, along with reservation and billing method preferred for each.
Please advise us of your method of payment with the return of your signed event contract.
© 2004-2006 The Clarion Hotel of Albany All rights reserved T: 518-438-8431 F: 518-438-8356
3 Watervliet Avenue Extension Albany, New York 12206